Budget Forms

Forms commonly used by the Office of Budget Services are divided below according to transaction type. Navigate through the dropdowns to find the necessary forms along with instructions for completion and other accompanying information.

• Budget Amendments

  New! The Budget Amendment form has changed. The newest version now includes a calculation for split funding positions. Please submit this version for all amendments. Updated instructions for completing the newest version of the form are linked below.

  • Budget Amendment Form (58.4K); Updated 3/1/19

    • Instructions for Budget Amendments (136K); Updated 3/1/19

   
• Department Approvers

  • Approver Change Form (External link to the Controller's website)

• Department Requests

  New! We have modified our request form. The most up to date copy is linked here:

  • Department Request Form (PDF, 215K); Updated 9/11/19

    • Instructions for Department Request Form (PDF, 46.6K)

• Mandatory Fees

  • Mandatory Fee Forms Workbook

  • Mandatory Student Fee Participation Form

• Payroll

  • Payroll Reallocation Form

  • Personnel Action Request Form

    • Instructions for Personnel Action Request Form

    • How to Print a PAR Form

    • Storing Confidential Data

• Position Management

  Reports To/Supervisor Changes: 

  Supervisors (Reports To) of positions are based on the organizational structure of a department, unit, or division.  Unless a reorganization is occurring, there is little need for a Supervisor change to occur.  In OneUSG Connect (our new Payroll, Position Management, and Human Resource system), the Supervisor (Reports To) information is tied to a position and not an individual.  The advantage of this approach is changes do not need to be made to this data element when the positions become vacant.  By design OneUSG Connect routes the approvals to the next “one up” or the supervisor next in line.

  Time Approvers:

  Time Approvers are responsible for approving leave requests in addition to hourly employee time cards.  Unlike Supervisors, Time Approvers are tied to a person not the position.  When a Time Approver leaves the university, a new Time Approver needs to be designated.

  When either or both of these data elements change a Supervisor/Time Approver Change form needs to be submitted to the Office of Budget Services.

  If you find that any data in the above spreadsheet is incorrect, please fill out the change form linked below:

  • "Reports To" Supervisor & Time Approver Change Form (PDF, 157K)