Scanning Process for E-Reserves
We only accept 1-sided photocopies for scanning. If duplexed,
return to instructor with a note requesting 1-sided copies. Although 2-sided
scanning can be done, it takes too much time to make sure all pages are
Remove staples. Email instructor requesting that in future, copies
not be stapled because the slight damage to the paper can cause the
Automatic Document Feeder (ADF) to jam.
Open Adobe Acrobat program on computer next to Circ Dept.
Place pages to be scanned in ADF face down.
In Adobe program, click on File > Create PDF > From Scanner. In the
popup box, click on Scan.
In the next popup box, choose either Grayscale or Black & White
(Grayscale for copies which have photos or dark areas over printing, Black & White for clear copies
with text and/or line drawings only). Do not change any other settings,
then click on Scan in the lower left corner.
Wait for all pages to feed through* then
click on Done.
*If the scanner jams, DO NOT pull paper out, because it
can easily damage the feeder: use blue latch to open feeder mechanism and remove paper. If a sheet has been damaged by the jam, make
a new photocopy of that page before resuming scanning--do not try to scan
pages with damaged edges, because they will just jam the ADF
If needed, turn all pages the right way (so they are not upside down
or sideways on the screen) by going to the top bar menu and clicking on Document > Rotate Pages. In
the popup box, choose the correct orientation (for example, "Clockwise 90
degrees"). ALL is preselected; then click on OK. Keep trying until the
first page is turned correctly, then, using the blue arrows at the bottom
of the screen, click forward a few pages to be sure they are all correct.
If necessary, use the Document menu again to turn pages, but instead of
ALL, just specify the page number which needs to be turned. You do not need to check every one, but at least check 4 or 5, and the
last page to verify that
(a) the pages are correctly oriented, and
(b) the pages are readable. Sometimes the
not of good enough quality to make a good scan. If the pages are NOT
readable, return the photocopy to the instructor with a note indicating
that a better-quality copy is needed, because the scan did not come out
readable enough for student viewing, so we have not yet posted it
Once you have checked and fixed any problems with page orientation,
SAVE the scan by going to File > Save As.
Browse to the saved scans directory, which is Local Disk (D:) > myfiles > ReserveFiles > semester (for example,
"aaSpring2007") > Professor name > Course Number.
If there is not
already a folder in the chosen semester for the professor you are working on, create
one by clicking on the Create New Folder icon at the top. If there is no
folder for that professor, you will certainly also have to create a new
folder for the course number as well.
Ask someone if you have any questions; this
system allows us to
easily locate the files for any given class in any given semester, so it is very important
that they be named correctly.
Once you have either browsed to the correct folder, or created the
necessary folders, SAVE the file by using the first few words of the
title, for example, how_to_recognize. Try not to use too many words of the
title, so the file name will not be excessively long--and be sure to use
an underscore to separate each word.
When you have finished scanning all the materials for one
professor, put them in an interoffice envelope addressed to the faculty member @
his/her department and put it in Campus Mail.
DONE! Someone else will add the bibliographic information to the
.pdf file and upload it to Docutek.